General Rental Policy

**Rental Terms & Conditions**

By engaging to rent Asher Rain Studio, you, the undersigned (hereinafter referred to as the “Renter”), hereby state that you have read, fully understand, and agree to be bound by the following terms and conditions.

1. PAYMENT

Renter will provide full payment for all reservations of studio space in US funds upon reservation. The studio reserves the right to refuse reservations at its sole discretion.

2. LENGTH OF USE

A two (2) hour minimum rental is required. Studio cleanup must be completed by the end of the rental period. Renter will return the studio to the condition it was in prior to the rental period. Overtime will be calculated in increments of 30 minutes beyond the contracted end-time of the rental period when Renter is either still using or cleaning up the studio space. Overtime fees will be assessed according to Asher Rain Studio's prorated hourly rate. Renter’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. The studio does not guarantee availability should the Renter exceed their booked time.

3. STUDIO HOURS

The studio hours are strictly defined as 11 AM to 7 PM, seven days a week, in alignment with Memory Den's store hours. Please note that the last available booking for a 2-hour minimum session each day is at 5 PM. Renters must vacate the property by 7 PM.

4. TERM OF USE

Use of our studio and equipment is at Renter’s own risk. Renter waives rights to seek legal redress for accidents, mishaps, or loss while on our premises. Renter agrees to leave the studio and adjacent grounds in the same condition as they were upon arrival. Renters are solely responsible for any legal infractions made by Renter or members of Renter’s party during their time on the premises, including parking tickets and other violations. Renter agrees to hold Asher Rain Studio, its building owner Memory Den, agents, representatives, and contractors acting on its behalf harmless from any loss, accident, or injury to Renter or anyone accompanying Renter while on our premises. Renter is responsible for the conduct and welfare of all persons accompanying them while on our premises. If the studio observes dangerous or negligent activities, it reserves the right to stop the rental and require Renter and their party to leave immediately; however, the studio assumes NO RESPONSIBILITY to act in such cases. Renter agrees to verify that all individuals employed during their rental period are of legal age for the activities engaged in. The studio has no obligation to determine or verify the age of participants but reserves the right to halt activities if aware of ongoing age violations. A studio representative will be present in the studio at all times during Renter’s use.

5. INSURANCE

Businesses, Corporations, Production Companies, and other legal entities may be required to present a certificate of general liability insurance naming Asher Rain Studio as additionally insured on the dates of the rental. Renter’s liability insurance shall be deemed primary and non-contributory in the event of any claim or suit. Liability insurance must be Commercial General Liability with a minimum of $1,000,000 per occurrence and annual aggregate.

6. EQUIPMENT

Asher Rain Studio agrees to provide equipment in good working order but makes no guarantees as to the equipment’s functionality or suitability for Renter's purposes. Renter shall notify the Studio Manager immediately of any malfunction, damage, or other issues with the equipment. There is no studio phone service provided; Renter is advised to bring a cell phone.

7. DAMAGE

Renter is solely responsible for any damage or theft of the studio’s property or equipment occurring during their rental period caused by them or their Guests. Renter agrees to pay reasonable repair costs to restore damaged equipment to working condition. Renter agrees to pay for damages to the premises, including spills, excessive wear, marks, or stains on furniture, fixtures, or painted surfaces. Any missing items from the Asher Rain Studio inventory after the rental period will result in replacement costs being assessed to the Renter.

8. CODE OF CONDUCT

Asher Rain Studio is committed to providing a safe environment for the Renter and all associated parties during the rental period, free from discrimination or harassment, including sexual harassment. A zero tolerance policy for any form of sexual harassment will be enforced. All complaints of sexual harassment will be taken seriously and treated confidentially. No individual will be victimized for making such a complaint.

9. AGE OF MODELS

All photographic subjects under the age of 18 must be accompanied by a legal guardian. Renter is responsible for verifying the age of all photographic subjects. Asher Rain Studio holds no responsibility for determining or verifying age but reserves the right to demand proof of parental consent for models under 18 and may terminate activities if any violations occur.

10. NOTICE OF FILMING AND PHOTOGRAPHY

By entering the premises, you consent to interviews, photography, audio recording, video recording, and the use of these materials for various purposes including promotion, advertising, and social media by Asher Rain Studio. You release Asher Rain Studio and its affiliates from any liability connected with the use of these materials.

By entering the premises, you waive your rights to any claims for payment or royalties in connection with the use of recorded materials, regardless of the purpose. You also waive any right to inspect or approve any recordings taken by Asher Rain Studio.

11. SMOKING

Smoking is NOT permitted.

12. DRUGS AND ALCOHOL

Asher Rain Studio maintains a drug and alcohol-free facility. Bringing drugs or alcohol into the facility is prohibited.

13. CHILDREN AND PETS

All children under the age of 18 and pets must be supervised at all times. Pets are not permitted unless they are certified service animals.

14. FLAME, FIRE OR PYROTECHNICS

The use of open flame, fire, or pyrotechnics is prohibited inside the facility and on the grounds of Asher Rain Studio.

15. ARBITRATION AND MISCELLANEOUS

In case of any dispute arising under this Agreement, both parties agree to submit the dispute to binding arbitration per the rules of the American Arbitration Association in Multnomah County, Oregon. Each party shall bear its share of arbitration fees. If a party fails to proceed with arbitration or comply with an arbitrator’s award, the other party may recover costs, including attorney fees. Disputes for sums less than $100 may skip arbitration.

Renter agrees to comply with all applicable laws and regulations. This Agreement constitutes the entire understanding between Asher Rain Studio and Renter, and modifications must be in writing and signed by both parties. The laws of the State of Oregon govern this Agreement.

16. UNPAID FEES CLAUSE

Any overtime charges, cleaning fees, or damage fees incurred during the Renter's booking that remain unpaid will result in a lifetime ban for the Renter and all associated guests from Asher Rain Studio. Furthermore, Asher Rain Studio reserves the right to take any necessary legal action against the Renter until all outstanding amounts owed are fully paid.

17. CANCELLATIONS & RESCHEDULING

Cancellations are accepted up to one week before scheduled time for a full refund. Less than one week will result in a 50% refund. No refunds for less than 24 hour notice. Reschedules are allowed up to 48 hours before scheduled booking.

18. CLEANING FEE

A minimum cleaning fee of $50 is required for excessively dirty studios or large groups exceeding 6 people (7+ persons). Fees for additional time not billed during the initial booking will be due at the end of the rental period.

A cleaning fee is required due to the vintage nature of all décor and furnishings, as wear and tear over time means these pieces cannot be replaced.

19. BATHROOM

There is a bathroom inside the studio with three stalls. However, the only operational toilet is in the first stall. Please note that the middle and last stalls are not available for use.

***Rental time begins promptly at the designated start time and ends at the designated end time, regardless of Renter and/or their party's timeliness.***

***Rental time includes load-in, setup, tear down, and cleaning. The studio must be cleaned and vacated by the scheduled end time. Please plan your rental accordingly.***

***Rental studio is for 6 people or less. Larger groups are required to select "Large Group" add-on.***

Food & Beverage Policy

**FOOD & BEVERAGE POLICY**

To maintain a clean and enjoyable environment for all guests, the following food and beverage policy is strictly enforced:

1. Designated Areas

No food or beverages are permitted in the main areas known as Groovy Oasis, Emerald Retreat, and Vinyl Haven. All consumption must take place in the designated kitchen area, referred to as the Atomic Lounge.

2. Compliance and Responsibility

By booking the studio, the Renter agrees to adhere to this policy. Any violations will result in a fine. Additionally, the Renter will be held financially responsible for any cleaning required due to spills or messes, as well as the cost to repair or replace any damaged furniture or items.

3. Enforcement

This policy will be strictly enforced to ensure the upkeep of the studio's quality and atmosphere.

All Day Booking / Production Use Policy

**PRODUCTION USE POLICY**

If the Renter intends to use Asher Rain Studio for production purposes involving larger groups, the following rules and guidelines must be adhered to:

1. Advance Notification

Renter must inform Asher Rain Studio in advance if the session will involve a larger group (exceeding 10 individuals). This information is essential for proper scheduling and accommodation.

2. Group Size Limit

The studio has a maximum occupancy limit of 20 people, which must not be exceeded. Renter must provide a confirmed count of all individuals who will be present during the rental period.

3. Professional Conduct

All individuals present during the session must maintain a professional demeanor. Any disruptive or inappropriate behavior will not be tolerated and may result in termination of the session.

4. Model Releases

Renter is responsible for obtaining signed model releases from all participants involved in the production. A copy of these releases must be made available to Asher Rain Studio upon request.

5. Safety Protocols

Renter is responsible for ensuring that all safety protocols are followed during the production. This includes maintaining a safe environment for all individuals present and ensuring that participants feel secure and respected throughout the session.

6. Materials and Equipment

Renter must ensure that any materials or equipment used during the production comply with studio policies. Prohibited items include but are not limited to open flames, fire, or pyrotechnics.

7. Cleanliness and Respect for Property

Renter must ensure that the studio and all its contents are treated with respect and left in a clean condition. Additional cleaning fees may be applied if the studio is not returned to its original state.

8. Insurance Requirements

For larger productions, Renter may be required to provide proof of insurance coverage, including general liability insurance, naming Asher Rain Studio as additionally insured.

9. Termination of Agreement

Asher Rain Studio reserves the right to terminate any session immediately if any of these rules are violated or if studio staff observes any unsafe or inappropriate behavior. No refund will be issued in such cases.

10. Nudity and Adult Content

Nudity and any form of adult content are strictly prohibited in the studio. Any violation of this policy will result in the immediate termination of the rental agreement without a refund.

Events & Parties Policy

By renting Asher Rain Studio, you agree to these Terms and Conditions. Please read them carefully.

1. Venue Use

- The studio is rented for the specified date and time. Access is granted only within this timeframe.

- The number of guests must not exceed the maximum capacity of 20 people.

2. Conduct and Responsibilities

- Renter is responsible for the conduct of guests. Any damages or disturbances may result in additional charges or termination of the event.

- The use of illegal substances, loud music, or any activities that violate local laws is strictly prohibited.

3. Clean-Up and Damage

- Renter is responsible for returning the venue to its original condition after the event. Additional cleaning fees may apply if the studio is not left in a satisfactory condition.

- Any damages to the property or equipment will be charged to the renter.

4. Liability

- Asher Rain Studio is not liable for any injuries, losses, or damages that occur during the event. Renters are encouraged to obtain event insurance.

5. Indemnification

- Renter agrees to indemnify and hold harmless Asher Rain Studio from any claims arising from the event.

6. Modifications and Amendments

- Asher Rain Studio reserves the right to amend these Terms and Conditions at any time. Renters will be notified of any changes prior to their reservation date.

7. Governing Law

- These Terms and Conditions shall be governed by and construed in accordance with the laws of Oregon.

Explicit Consent

By booking studio time with Asher Rain Studio, the Renter and Guests agree to all policies as stated above.